Toronto Exhibitor Kit
IMPORTANT NOTICE ALSO: Be aware of companies offering to sell the VET attendee database. We do not rent or sell our list at any time. Please disregard these companies that claim to have our database. We encourage you to use VETs official hotel room blocks. The Complimentary shuttle runs from the official hotels only. |
Dear Exhibitor,
Below is a helpful checklist to ensure your exhibiting experience at Veterinary Education Today is a positive one. Please take note of deadline dates as ordering services on-site can add 20% to your overall expenses, and supply is not guaranteed.
Basic Wi-Fi is included. Should you need significant access to Wi-Fi (downloading, etc.) we suggest you order it from our communications supplier listed below. Booths will be set with an 8′ high drape on the back and both sides of all inline booths (i.e. excluding islands). Don’t forget to order your carpet, tables, chairs or electrical as these services are not included in your booth.
If you need your booth number for supplier forms, you can go to the exhibitor listing on the website, click on your company name, and it is listed.
Please contact us directly for any questions or to help with an exclusive supplier.
Jennifer Hiett Operations Coordinator 289-789-2253 [email protected] |
GENERAL INFORMATION | |
For exhibitor move-in and move-out hours, and other pertinent information, please print and read THIS DOCUMENT. It contains all of the important information you will need for participating in this show, including Rules & Regulations. Please refer to the IAEE Exhibitor Guidelines for booth/exhibit guidelines. All order forms and deadlines can be found below, as well as the link for registering your booth staff. |
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MARKETING | |
We have several ways to maximize your investment before, during and after the show. If you have purchased a delegate bag insert as part of your agreement, please ship to the address below to arrive no later than 3 p.m. on Friday, October 21, 2022. If the inserts are not received by this date, they may not be included in the delegate bag: SHIP TO: VET-Delegate Bag Want MORE Exposure? There are still some affordable sponsorships available that can spotlight your business, enhance your presence and put you ahead of the competition. Email or call Lee Baker for a quote 289-789-2241. |
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EXHIBITOR RESOURCE CENTRE | |
Please use this link to access the following: 1) Free Directory Company Listing: |
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2) Mandatory Health & Safety Declaration: You must read and electronically sign the Mandatory Health & Safety Declaration by Monday, October 3, 2022. |
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3) Booth Staff Badges: |
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GES FORMS | |
It is imperative that you read and follow all shipping information. Failure to use supplied shipping labels may result in difficulties with the timely and accurate delivery of your shipments. | |
SHIPPING Advanced Pricing Deadline: |
NB: Shipments will not be accepted by the International Centre Prior to October 27, 2022 at NOON. Shipping Information – Important: Read First All Shipping and Logistics can be ordered using GES’s Online Ordering System – Shipping Label – Direct to Show Site: GES EXHIBITOR ASSISTANCE |
CUSTOMS & LOGISTICS Advanced Pricing Deadline: |
All Ordering can be done using GES’s Online Ordering System GES EXHIBITOR ASSISTANCE |
DECORATING Advanced Pricing Deadline: October 6, 2022 |
All Ordering can be done using GES’s Online Ordering System GES EXHIBITOR ASSISTANCE |
OTHER FORMS | |
September 26/ |
Hotel and Travel: There will be a complimentary shuttle provided between these hotels and the International Centre – schedule will be posted on the page linked above. |
October 12, 2022 |
Power, Lighting, Sign/Banner Hanging: For power and or lighting as well as banner hanging, please order from ShowTech ONLINE (Please access with Google Chrome) For the first time user, exhibitors will need to create a username & password for themselves before placing an order online. |
September 26, 2022 |
Food and Beverage: No food can be given or sold without approval by the venue. Please use this link to access the Venue Menue and ordering information. Please note, pricing will be updated soon for the fall Shows. |
October 12, 2022 |
Audio Visual, Computer Rentals, Internet and Telecommunications |
September 26, 2022 | Booth Cleaning | Notice regarding Floor Tape |
October 21, 2022 |
Proof of Insurance (COI) A COI, as detailed in the Requirements Information document below must be submitted to [email protected] by October 21, 2022 REQUIREMENTS INFORMATION | ORDER ONLINE or using the Exhibitor Insurance Application |
October 27, 2022 | Lead Retrieval (You can also order onsite at lead retrieval desk) |
Other Important Documents for your reference |
City of Mississauga Fire Regulations Governing Exhibits and Displays in Public Buildings |