IMPORTANT NOTICE
Companies such as Branded Inc., Convention Housing Services, Expo Guide/FairGuide.com, Construct Data Verlag, among others, target exhibitors claiming exclusivity to Veterinary Education Today; THESE COMPANIES HAVE NO CONNECTION WITH VETERINARY EDUCATION TODAY AND WE CANNOT VOUCH FOR THEIR AUTHENTICITY. We encourage you to use VETs official hotel room blocks.  The Complimentary shuttle runs from the official hotels only.
A list of ALL our exclusive suppliers are provided below. Any company contacting you claiming to be an official representative, whose information is not listed, is fraudulent. This also includes companies claiming they have the list of VET attendees for rent. We comply with CASL regulations, and as such do not rent out our list to third party companies. Generally, these organizations are scams and have no list available for rent. Please do not engage with them, should they reach out to you.

Dear Exhibitor,

Below is a helpful checklist to ensure your exhibiting experience at Veterinary Education Today is a positive one. Please take note of deadline dates as ordering services on-site can add 20% to your overall expenses, and supply is not guaranteed. 

The cost for unloading, spotting and loading exhibit materials is included in your booth space cost. Basic Wi-Fi is included. Should you need significant access to Wi-Fi (downloading, etc.) we suggest you order it from our communications supplier listed below.  Booths will be set with an 8' high back-wall drape and a 3' high side-wall drape (excluding islands). Don't forget to order your carpet, tables, chairs or electrical as these services are not  included in your booth, unless pre-ordered with your sponsorship.

Please contact us directly for any questions or to help with an exclusive supplier.

Jennifer Hiett
Operations Coordinator
289-789-2253
jhiett@macgregorcom.com  

   

 

GENERAL INFORMATION 

For exhibitor move-in and move-out hours, and other pertinent information, please print and read THIS DOCUMENT. It contains all of the important information you will need for participating in this show, including Rules & Regulations.

Please refer to the IAEE Exhibitor Guidelines  for booth/exhibit guidelines.

All order forms and deadlines can be found below, as well as the link for registering your booth staff.

MARKETING

We have several ways to maximize your investment before, during and after the show.

If you have purchased a delegate bag insert as part of your agreement, please ship to our warehouse to arrive no later than 3 p.m. on Friday, September 18, 2020. If the inserts are not received by this date, they may not be included in the delegate bag:

SHIP TO:

     VET-Delegate Bag
     c/o Macgregor Communications
     1 – 110 Cochrane Drive
     Markham, ON
     L3R 9S1

Want MORE Exposure?  There are still some affordable sponsorships available that can spotlight your business, enhance your presence and put you ahead of the competition.  Email or call Lee Baker for a quote 289-789-2241.

EXHIBITOR RESOURCE CENTRE 

Please use this link to access the following:

1)      Free Directory Company Listing:
         Please Review and Update.  Please finalize prior to August 31, 2020 to be included in print materials.

2)     Mandatory Health & Safety Declaration:
         You must read and electronically sign the Mandatory Health & Safety Declaration
by September 16, 2020.

3)     Booth Staff Badges:
         All booth staff must wear a valid exhibitor badge at all times.
         You can manage your staff badges within the Exhibitor Resource Centre.  
         You must use a seperate email address for each person.

SHIPPING & CUSTOMS FORMS
It is imperative that you read and follow all shipping information. Failure to use supplied shipping labels may result in difficulties with the timely and accurate delivery of your shipments. For questions regarding Lange Services, contact Nikki at 905-362-4385 or email nikkic@langeshow.com
Suggested Order By/
Advanced Pricing Deadline Date
 

NB:  Shipments will not be accepted by the International Centre Prior to October 1, 2020 at NOON.

If you use a shipper or delivery service other than Lange: 
     1)  In order to facilitate the receipt of shipments being delivered before this time
          you must utilize the
Advance Service-link below
     2) If your shipper or courier cannot pick up on
          SATURDAY
, October 3rd between 3:30 p.m. and 6:00 p.m.
          you must utilize the After Show Warehouse-link below

  If shipping directly to the show site use the Show Site Shipping Label - (shipments will not be accepted before noon on move-in day)
If shipping to pre-event warehouse, use label included in Advance order document below.

Advanced Warehousing Shipments must be received by September 26 at 4 p.m.

Lange ShippingShipping Order Form

Lange WarehousingAdvance Warehousing  |  After Show Warehousing

ONLINE (Tradeshow ID: VET201  Password: Lange) COMING SOON!

  Outbound Materials Handling
ASAP If you are shipping from OUTSIDE Canada, we recommend that you use our Official Customs Broker, Beyond Borders. Use this form to order services.
FREEMAN DECORATING FORMS
Suggested Order By/
Advanced Pricing Deadline Date

SHOP FREEMAN ONLINE!
- take advantage of discount pricing by ordering online before September 10, 2020 or  Download information and forms below. 
If you require assistance with ordering from Freeman, call Exhibitor Services Department at 416-252-2420 or via email at FreemanTorontoES@freeman.com

September 10, 2020 Quick Facts, PAYMENT, Terms & Conditions
September 10, 2020 Booth Rental Package - Show Special
September 10, 2020 Furniture & Accessories
September 10, 2020 Carpet
September 10, 2020 Rental Exhibits
September 10, 2020 Labour: Set Up & Dismantle Booth
September 10, 2020 Signs & Graphics
OTHER FORMS

August 31/
September 9, 2020

Hotel and Travel:
Click here for information on our Special rates at two preferred hotels, and discount codes to fly WestJet to this event.

There will be a complimentary shuttle provided between these hotels and the International Centre - schedule will be posted on the page linked above.

Please note, rates and room availability are no longer guaranteed after the release dates of each hotel (August 31st and September 9th, 2020
).

Online advanced ordering saves the most money!

Power, Lighting, Sign/Banner Hanging:

For power and or lighting as well as banner hanging, please order from ShowTech ONLINE

For the first time user, exhibitors will need to create a username & password for themselves before placing an order online. 

September 1, 2020

No food can be given or sold without approval by the venue.  Download the Exhibitor Authorization Form, and Exhibitor Menu & Order Form

September 1, 2020 Audio Visual, Computer Rentals, Internet and Telecommunications
September 1, 2020 Booth Cleaning | Notice regarding Floor Tape

October 1, 2020

Exhibitor Insurance Application | Information Letter | ONLINE
October 1, 2020 Lead Retrieval (You can also order onsite at lead retrieval desk)
Other Important Documents for your reference

City of Mississauga Fire Regulations Governing Exhibits and Displays in Public Buildings
International Centre Emergency Procedures
Ontario_Electrical_Safety_Code_Bulletin_2-7-29
Permission_to_Show_Energize_Application

Conference Hours

  • Friday, October 2 Sessions run 08:00 - 19:00
  • Saturday, October 3 Sessions run 08:00 - 17:45
  • Trade Show hall is open Friday October 2 09:00 -17:00 & Saturday October 3 09:00 -16:00
  • Networking reception on the show floor is 17:00-18:00
  • Please consult the program for specific schedules and pre-conference workshop

* Times subject to change

© 2019 Macgregor Communications, All Rights Reserved