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IMPORTANT NOTICE
Companies such as Branded Inc., Convention Housing Services, Expo Guide/FairGuide.com, Construct Data Verlag target exhibitors claiming exclusivity to Veterinary Education Today; THESE COMPANIES HAVE NO CONNECTION WITH VETERNIARY EDUCATION TODAY AND WE CANNOT VOUCH FOR THEIR AUTHENTICITY.
A list of ALL our exclusive suppliers are provided below. Any company contacting you claiming to be an official representative, whose information is not listed, is fraudulent.

Dear Exhibitor,

Below is a helpful checklist to ensure your exhibiting experience at Veterinary Education Today is a positive one. Please take note of deadline dates as ordering services on-site can add 20% to your overall expenses.

The cost for unloading, spotting and loading exhibit materials is included in your booth space cost. Booths will be set with an 8' high back-wall drape and a 3' high side-wall drape (excluding islands). Don't forget to order your carpet, tables, chairs or electrical as these services are not included in your booth, unless pre-ordered with your sponsorship.

Please contact us directly for any questions or to help with an exclusive supplier.

Jennifer Hiett
Operations Coordinator
905 948-0470 ext.2253
jhiett@macgregorcom.com  

   

GENERAL INFORMATION 

Please print and read THIS DOCUMENT.  It contains all of the important information you will need for participating in this show, including move in and move out information & Rules & Regulations.

Please refer to the IAEE Exhibitor Guidelines  for booth/exhibit guidelines.

All order forms and deadlines can be found below, as well as links for registering your booth staff.

MARKETING

We have several ways to maximize your investment before, during and after the show.

Need promotional material?  Check out our marketing partner, MACGREGOR MARKETING COMMUNICATIONS to help you get ready for your event.

Don’t forget your directory listing:  If you haven’t done so already get listed on VET 2018’s web site and official on-site Event Guide FREE of CHARGE.  Click here to change/update your listing. (maximum 500 characters)

Want MORE Exposure?  There are still some affordable sponsorships available that can spotlight your business, enhance your presence and put you ahead of the competition.  Email or call Lee Baker for a quote 289-789-2241.

MANDATORY FORMS

Free Directory Company Listing:
          You can view your Company listing HERE 
          You can also Change or Update  
          - Please finalize prior to  August 31 2018 to be included in print materials.

Mandatory Health & Safety Declaration:
          You must read and sign the Mandatory Health & Safety Declaration electronically within the 
Change or Update link , or print and return THIS PDF VERSION by September 17, 2018.

Booth Staff Badges:
          All booth staff must wear a valid exhibitor badge at all times. Use Exhibitor Badge Registration link to register your staff.  You must use a seperate email address for each person.

SHIPPING & CUSTOMS FORMS
It is imperative that you read and follow all shipping information. Failure to use supplied shipping labels may result in difficulties with the timely and accurate delivery of your shipments. For questions regarding Lange Services, contact Kelly at (905) 362-4381 or email kellyf@langeshow.com
Suggested Order By/
Advanced Pricing Deadline Date
 

NB:  Shipments will not be accepted by the International Centre Prior to September 27, 2018 at NOON.

If you use a shipper or delivery service other than Lange: 
1) In order to facilitate the receipt of shipments being delivered before this time you must utilize the
Advance Service
2) If your shipper or courier cannot pick up on SATURDAY, September 29th between 2:45 and 6 pm you must utilize the After Show Warehouse

  If shipping directly to the show site use the Show Site Shipping Label - (will not be accepted before noon on move-in day)
If shipping to pre-event warehouse, use label included in Advance order document below.

September 17, 2018

Lange Shipping - Shipping Order Form 

Lange WarehousingAdvance  |  After Show Warehouse

ONLINE (Tradeshow ID: VET181  Password: Lange)

ASAP If you are shipping from OUTSIDE Canada, email Jennifer and she will send you a Customs Letter (to be used for International Shipments or when entering Canada)
ASAP Customs Forms (to order customs broker services)
FREEMAN DECORATING FORMS
Suggested Order By/
Advanced Pricing Deadline Date

SHOP FREEMAN ONLINE - take advantage of discount pricing by ordering online before September 6, 2018 or  Download information and forms below.
If you require assistance with ordering from Freeman, call Exhibitor Services Department at 416-252-2420 or via email at FreemanTorontoES@freeman.com

September 6, 2018 Quick Facts, Payment, Terms & Conditions
September 6, 2018
Booth Rental Package - Show Special
September 6, 2018 Furniture & Accessories
September 6, 2018 Carpet
September 6, 2018 Rental Exhibits
September 6, 2018 Labour: Set Up & Dismantle Booth
September 6, 2018 Signs & Graphics
OTHER FORMS
August 28, 2018 Booth Cleaning | Notice regarding Floor Tape
August 31, 2018

Hotel Reservations - Special rates no longer guaranteed after this date and rooms released - booking only if available after release date

September 13, 2018  Power, Lighting, Sign/Banner Hanging | ONLINE  
September 14, 2018

Food Sampling Authorization Form - No food can be given or sold without approval by the venue

To order catering for your booth use the Menu and Order Form

September 14, 2018 Internet and Telecommunications
September 18, 2018 Audio Visual and Computer Rentals

September 26, 2018

Exhibitor Insurance Application | Information Letter ONLINE
September 26, 2018 Lead Retrieval (You can also order onsite at lead retrieval desk)