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vet education conference logo 2019
Conference starts in:
October 3-5, 2019
IMPORTANT NOTICE
Companies such as Branded Inc., Convention Housing Services, Expo Guide/FairGuide.com, Construct Data Verlag target exhibitors claiming exclusivity to Veterinary Education Today; THESE COMPANIES HAVE NO CONNECTION WITH VETERINARY EDUCATION TODAY AND WE CANNOT VOUCH FOR THEIR AUTHENTICITY. We encourage you to use VETs official hotel room block.  The Complimentary shuttle runs from the official hotels only.
A list of ALL our exclusive suppliers are provided below. Any company contacting you claiming to be an official representative, whose information is not listed, is fraudulent.

Dear Exhibitor,

Below is a helpful checklist to ensure your exhibiting experience at Veterinary Education Today is a positive one. Please take note of deadline dates as ordering services on-site can add 20% to your overall expenses.

The cost for unloading, spotting and loading exhibit materials is included in your booth space cost. Booths will be set with an 8' high back-wall drape and a 3' high side-wall drape (excluding islands). Don't forget to order your carpet, tables, chairs or electrical as these services are not  included in your booth, unless pre-ordered with your sponsorship.

Please contact us directly for any questions or to help with an exclusive supplier.

Jennifer Hiett
Operations Coordinator
289-789-2253
jhiett@macgregorcom.com  

   

GENERAL INFORMATION 

For exhibitor move-in and move-out hours, and other pertinent information, please print and read THIS DOCUMENT.  It contains all of the important information you will need for participating in this show, including Rules & Regulations.

Please refer to the IAEE Exhibitor Guidelines  for booth/exhibit guidelines.

All order forms and deadlines can be found below, as well as links for registering your booth staff.

MARKETING

We have several ways to maximize your investment before, during and after the show.

Don’t forget your directory listing:  If you haven’t done so already get listed on VET 2019’s web site and official on-site Event Guide FREE of CHARGE.  Click here to change/update your listing. (maximum 500 characters)

If you have purchased a delegate bag insert as part of your agreement, please ship to our warehouse to arrive no later than 3 p.m. on Friday, September 20, 2019. If the inserts are not received by this date, they may not be included in the delegate bag:

SHIP TO:

     VET-Delegate Bag
     c/o Macgregor Communications
     1 – 110 Cochrane Drive
     Markham, ON
     L3R 9S1

Want MORE Exposure?  There are still some affordable sponsorships available that can spotlight your business, enhance your presence and put you ahead of the competition.  Email or call Lee Baker for a quote 289-789-2241.

MANDATORY FORMS

Free Directory Company Listing:
          You can view your Company listing HERE 
          You can also Change or Update  
          - Please finalize prior to  September 3, 2019 to be included in print materials.

Mandatory Health & Safety Declaration:
          You must read and sign the Mandatory Health & Safety Declaration electronically within the 
Change or Update link , or print and return THIS PDF VERSION by September 18, 2019.

Booth Staff Badges:
          All booth staff must wear a valid exhibitor badge at all times. Use Exhibitor Badge Registration link to register your staff.  You must use a seperate email address for each person.

SHIPPING & CUSTOMS FORMS
It is imperative that you read and follow all shipping information. Failure to use supplied shipping labels may result in difficulties with the timely and accurate delivery of your shipments. For questions regarding Lange Services, contact Miranda at 905-362-1290 ext.271 | 905-362-1285 or email mirandab@langeshow.com
Suggested Order By/
Advanced Pricing Deadline Date
 

NB:  Shipments will not be accepted by the International Centre Prior to October 3, 2019 at NOON.

If you use a shipper or delivery service other than Lange: 
1) In order to facilitate the receipt of shipments being delivered before this time you must utilize the
Advance Service-link below
2) If your shipper or courier cannot pick up on SATURDAY, October 5th between 4:00 p.m. and 6:00 p.m. you must utilize the After Show Warehouse-link below

  If shipping directly to the show site use the Show Site Shipping Label - (will not be accepted before noon on move-in day)
If shipping to pre-event warehouse, use label included in Advance order document below.

Advanced Warehousing Shipments must be received by September 26 at 4 p.m.

Lange Shipping - Shipping Order Form 

Lange WarehousingAdvance Warehousing  |  After Show Warehousing

ONLINE (Tradeshow ID: VET191  Password: Lange)

  Outbound Materials Handling
ASAP If you are shipping from OUTSIDE Canada, we recommend that you use our Official Customs Broker, Beyond Borders. Use this form to order services.
FREEMAN DECORATING FORMS
Suggested Order By/
Advanced Pricing Deadline Date

SHOP FREEMAN ONLINE - take advantage of discount pricing by ordering online before September 12, 2019 or  Download information and forms below.
If you require assistance with ordering from Freeman, call Exhibitor Services Department at 416-252-2420 or via email at FreemanTorontoES@freeman.com

September 12, 2019 Quick Facts, PAYMENT, Terms & Conditions
September 12, 2019 Booth Rental Package - Show Special
September 12, 2019 Furniture & Accessories
September 12, 2019 Carpet
September 12, 2019 Rental Exhibits
September 12, 2019 Labour: Set Up & Dismantle Booth
September 12, 2019 Signs & Graphics
OTHER FORMS

September 4, 2019

Hotel and Travel:
Click here for information on our Special rates at two preferred hotels, and discount codes to fly WestJet to this event.

There will be a complimentary shuttle provided between these hotels and the International Centre - schedule will be posted on the page linked above.

Please note, rates and room availability are no longer guaranteed after the release date of September 4, 2019.

Advanced Pricing: September 18, 2019
Regular Pricing: Sept 19 - Oct 2, 2019
On-Site Pricing: October 3, 2019

Power, Lighting, Sign/Banner Hanging | ONLINE  
September 18, 2019

No food can be given or sold without approval by the venue.  Download the Guidelines, Exhibitor Authorization Form, Exhibitor Menu and Order Form. 

September 23, 2019 Internet and Telecommunications
September 23, 2019 Audio Visual and Computer Rentals
September 25, 2019 Booth Cleaning | Notice regarding Floor Tape

October 2, 2019

Exhibitor Insurance Application| Information LetterONLINE
October 3, 2019 Lead Retrieval (You can also order onsite at lead retrieval desk)