Career Fair Exhibitor Kit

IMPORTANT NOTICE
Companies such as Branded Inc., Convention Housing Services, Expo Guide/FairGuide.com, Construct Data Verlag, among others, target exhibitors claiming exclusivity to Veterinary Education Today; THESE COMPANIES HAVE NO CONNECTION WITH VETERINARY EDUCATION TODAY AND WE CANNOT VOUCH FOR THEIR AUTHENTICITY.

ALSO: Be aware of companies offering to sell the VET attendee database. We do not rent or sell our list at any time. Please disregard these companies that claim to have our database.

We encourage you to use VETs official hotel room blocks.  The Complimentary shuttle runs from the official hotels only.
A list of ALL our exclusive suppliers are provided below. Any company contacting you claiming to be an official representative, whose information is not listed, is fraudulent. This also includes companies claiming they have the list of VET attendees for rent. We comply with CASL regulations, and as such do not rent out our list to third party companies. Generally, these organizations are scams and have no list available for rent. Please do not engage with them, should they reach out to you.

Dear Exhibitor,

Below is a helpful checklist to ensure your exhibiting experience at Veterinary Education Today Career Fair (VET Career Fair) is a positive one. Please take note of deadline dates as ordering services on-site can add 20% to your overall expenses, and supply is not guaranteed. 

The cost for unloading, spotting and loading exhibit materials is included in your booth space cost. Basic Wi-Fi is included. Should you need significant access to Wi-Fi (downloading, etc.) we suggest you order it from our communications supplier listed below.  Booths will be set with one 6′ table and 1 chair and an 8′ high drape on the back and 3′ high drape on both sides of all inline booths (i.e. excluding islands). Table tops will be set with one 6′ table and one chair, and black carpet. Don’t forget to order your electrical and any required AV items as these services are not included in your booth.

Please contact us directly for any questions or to help with an exclusive supplier.

Jennifer Hiett
Operations Coordinator
289-789-2253
[email protected]  

   

GENERAL INFORMATION 

For exhibitor move-in and move-out hours, and other pertinent information, please print and read THIS EXHIBITOR INFORMATION DOCUMENT. It contains all of the important information you will need for participating in this show (on-site), including Rules & Regulations.

For reference, we have also posted the VIRTUAL JOB POSTING INFORMATION DOCUMENT.

Please refer to the IAEE Exhibitor Guidelines  for booth/exhibit guidelines.

All order forms and deadlines can be found below, as well as the link for registering your booth staff.

MARKETING

We have several ways to maximize your investment before, during and after the show.

Want MORE Exposure?  There are still some affordable sponsorships available that can spotlight your business, enhance your presence and put you ahead of the competition.  Email or call Lee Baker for a quote 289-789-2241.

EXHIBITOR RESOURCE CENTRE 

Please use this link to access the following:

1)      Free Directory Company Listing, including your job postings:
         Please Review and Update.  Please finalize prior to September 15, 2022 to be included in print materials.

2)     Mandatory Health & Safety Declaration:
         You must read and electronically sign the Mandatory Health & Safety Declaration
by Monday, October 3, 2022.

3)     Booth Staff Badges:
         All booth staff must wear a valid exhibitor badge at all times.
         You can manage your staff badges within the Exhibitor Resource Centre.  
         You must use a separate email address for each person.

GES FORMS
It is imperative that you read and follow all shipping information. Failure to use supplied shipping labels may result in difficulties with the timely and accurate delivery of your shipments. 
SHIPPING

Order by Thurs, October 6 for Best Pricing

NB:  Shipments will not be accepted by the International Centre Prior to October 27, 2022 at NOON.

Shipping Information – Important: Read First

All Shipping and Logistics can be ordered using GES’s Online Ordering System 

Shipping Label – Direct to Show Site:
If you are NOT using GES as your shipper, you can print your shipping labels on the GES Portal

GES EXHIBITOR ASSISTANCE
Should you have any questions or need assistance, please contact the GES Exhibitor Services department at
(905) 283-0500 or via email at [email protected]
Monday – Friday 8:30 AM – 4:30 PM EST

CUSTOMS & LOGISTICS

Order by Thurs, October 6 for Best Pricing

All Ordering can be done using GES’s Online Ordering System

GES EXHIBITOR ASSISTANCE
Should you have any questions or need assistance, please contact the GES Exhibitor Services department at
(905) 283-0500 or via email at [email protected]
Monday – Friday 8:30 AM – 4:30 PM EST


DECORATING

Order by Thurs, October 6 for Best Pricing

All Ordering can be done using GES’s Online Ordering System

GES EXHIBITOR ASSISTANCE
Should you have any questions or need assistance, please contact the GES Exhibitor Services department at
(905) 283-0500 or via email at [email protected]
Monday – Friday 8:30 AM – 4:30 PM EST

OTHER FORMS
September 26/
October 4, 2022

Hotel and Travel:
Click here for information on our Special rates at two preferred hotels.

There will be a complimentary shuttle provided between these hotels and the International Centre – schedule will be posted on the page linked above.

Please note, rates and room availability are no longer guaranteed after the release dates of each hotel (September 26th and October 4th, 2022
).

September 26, 2022

Food and Beverage:

No food can be given or sold without approval by the venue.  Please use this link to access the Venue Menu and ordering information. Please note, pricing will be updated soon for the fall Shows.

October 12, 2022

AV:

Audio Visual, Computer RentalsInternet and Telecommunications

September 26, 2022 Booth Cleaning | Notice regarding Floor Tape
October 12, 2022

Power, Lighting, Sign/Banner Hanging:

For power and or lighting as well as banner hanging, please order from ShowTech ONLINE (Please access with Google Chrome)

For the first time user, exhibitors will need to create a username & password for themselves before placing an order online. 

October 21, 2022

Insurance:

Proof of Insurance (COI) as detailed in the Requirements Information document below must be submitted to [email protected] by October 21, 2022

REQUIREMENTS INFORMATION | ORDER ONLINE or using the Exhibitor Insurance Application 

Other Important Documents for your reference City of Mississauga Fire Regulations Governing Exhibits and Displays in Public Buildings
International Centre Emergency Procedures
Ontario_Electrical_Safety_Code_Bulletin_2-7-29
Permission_to_Show_Energize_Application
International Centre Reminders for Exhibitors
Overnight Trailer Parking Registration Information

© 2022 Macgregor Communications, All Rights Reserved